Sometimes finding the right document when you need it seems impossible

Sometimes finding the right document when you need it seems impossible. Where was that file saved? Who edited it last? What if it didn’t matter? M-Files organizes everything in one centralized place based on what it is, so you never have to remember where it’s saved or which version is the right one.

Find it fast
Search for and access files however you want – by client, project, date, status or other criteria. It’s completely dynamic, which means you can organize and display information any way you want to. Say goodbye to static folder structures.

Just save it
Adding files and documents to the vault is simple. Just save the document and tell M-Files what type of content it is.

It’s always up-to-date
In M-Files, you always know what is the latest version of the document. We also store the old versions for you automatically.

No more duplicates
With M-Files, the same document can be found many different ways. For instance, a document related to a customer and a project will show up based on the name of the customer, project, or both.

Want to make sure that no one modifies a document while you’re editing it? Just check the document out in M-Files to protect it from any changes while you make updates. Checking it back in when you’re done allows everyone to view your changes or make any future edits.

Check it out
Check-in and check-out functions, so you can keep track when a file is being edited and who is making changes.

Preserve old versions
Preservation of old versions and the ability to revert back to previous versions is built into M-Files.

Track everything
View a change log of every version of the file that shows which user made edits, when they were made as well as other information about the lifecycle of the document.

Edit simultaneously
Multiple people can co-author a document at the same time. You can even invite external users to the co-authoring session.

Edit shared documents with zero hassles
M-Files simplifies document collaboration and editing. Checking out a document in M-Files protects it from being edited by someone else. When you’re done editing, just check it back in and others can see any changes you’ve made. You can also view the history of changes made to a document with a right-click.